Listing your vacation rental property on more than one website is the best way of ensuring the maximum number of potential guests see your listing, and maximising your chances of receiving a booking. But the more websites you use, the more important (and more complicated) it becomes to keep all your calendars up to date. That’s where Calendar Sync comes in.

We’ve written before about the importance of an up-to-date vacation rental calendar, and how getting your strategy right can save you a lot of time (and money!) when it comes to avoiding double bookings and cancellation fees. Using Your.Rentals means we’ll automatically update your calendar on every website you use whenever you receive a booking or block a date. But what about if you’re also using an external calendar? Perhaps you use a central tool like Google Calendar to manage your bookings, or maybe you have an account on a Sales Channel or two, each with its own calendar for example, the Airbnb Calendar.

In this case, the best move is to set up a Calendar Sync. This article will explain exactly what Calendar Sync is, as well as providing you with a super simple way of knowing whether you need one and how to set one up.

What is Calendar Sync?

Calendar Sync is a way of linking two or more digital calendars together. This feature allows the information from one calendar to be shared into the other calendar automatically. This is done using a format called iCal. Many companies use it to help employees know when their colleagues are busy, or you might use it at home to help you coordinate family plans and commitments. In the vacation rental industry, Calendar Sync is used to let a calendar on one website know when a property is or is not available based on information from another website.

Do I need a Calendar Sync?

If you only use one calendar to manage your property availability, you don’t need to set up a Calendar Sync. Using Your.Rentals means you can list your property on as many websites as you want, but you only ever need to update one calendar to keep everything up to date.

If however you have an account on a sales channel, or you use an external calendar you should definitely set up a Calendar Sync.

Currently, we are facing a time where bookings are starting to increase potentially. This is happening since the Coronavirus travel restrictions are starting to ease up. Besides, the COVID19 mass vaccinations are restoring the hope of travelling within Europe. That’s why it’s more important than ever to make sure your calendars are accurate on all the channels you use. This will help you to maximise your bookings and minimise the need for cancellations at this crucial moment.

It is possible that the increase in the reservations demand is affecting your market already. If this is the case, you as a property manager or owner might be starting to be very busy managing reservations for the upcoming summer season. Learn more about how to adapt to booking surges here. 

Therefore, now is the time for you to benefit from a Calendar Sync. This will give you extra time to improve your rental business, think of ways to optimise your listings or attract more guests to your properties. 

How to Sync Calendars? A Property Managers Solution

Managing multiple calendars can be complicated, especially if booking demand is on the rise and you get a lot of reservations. The first thing to do is to consider whether you really need to keep using all of your calendars.  If you connect to a channel through Your.Rentals, you’ll be able to manage your calendar, bookings and listings just by using your Your.Rentals account. Managing your property directly on a channel means you’ll have to manage everything there too. But if you prefer to keep using the external calendar, like the Airbnb Calendar, you need to do two things:

  1. Import the calendar to Your.Rentals. This means that bookings and blocked dates added to this calendar will be added to your Your.Rentals calendar. In turn, Your.Rentals will send this information to all of the channels you are connected to, so guests won’t be able to book those dates.
  2. Export your Your.Rentals calendar to your external calendar. This means that the dates in Your.Rentals will be added to your external calendar whenever you receive a booking so that they can’t be booked by other guests.

If you’re already using Your.Rentals you can manage all of this from your Calendars page. Or to start simplifying your property management on multiple websites, sign up for free.

Calendar sync from rental sites

What if I have more than one external calendar?

This is where it can get really tricky. If you’ve got more than one external calendar, not only do you need to synchronise all of them to your property management tool, but you also need to synchronise them to each other. The more calendars you have to manage, the more complicated it gets!

The simplest way to manage your vacation rental property on multiple websites without having to worry about double bookings is by using a powerful property management system with a channel manager like Your.Rentals. But if using additional calendars works for you and your business, that’s absolutely fine. In this case, using Calendar Sync can make sure everything runs smoothly and take a lot of the hassle out of property management.

Summary

  • Calendar Sync is a way of sharing information between multiple digital calendars
  • If you only use one calendar to manage your property, you don’t need a Calendar Sync
  • If you’re using more than one calendar you should make sure they are synchronised together using Calendar Sync
  • Always Import and Export your calendars
  • The fewer calendars you use the simpler your property management experience will be

Want to make managing your rental calendar simple?

Use Your.Rentals to manage your vacation rental calendar on multiple websites from just one account. Using Calendar Sync means no more manually updating calendars, and no more double bookings or cancellation fees!