What is Guest Registration?
Guest registration refers to the official recording of guest details upon arrival at a property. This process is mandatory in several countries and is used for legal compliance and public safety purposes.
All guests, whether they have a confirmed reservation or are walk-ins, must provide:
- Full name
- Email contact
- Passport or national ID
- Other country-specific details as required
Hosts are legally responsible for collecting and transmitting this information to the appropriate authorities, ensuring guest data is handled securely and privately.
As of August 2025, Your.Rentals supports automated guest registration in Spain, Italy, and Greece. Let’s explore what each country requires and how Your.Rentals simplifies the process.
Italy: Guest Registration Requirements
If you host short-term stays in Italy, guest registration isn’t just a best practice — it’s a legal obligation. Under Decree 16 September 2021, accommodation providers must report guest details through Servizio Alloggiati, the official system managed by the Polizia di Stato. Oversight sits with the Italian Ministry of Interior and the Italian Police, and the rules apply broadly to anyone welcoming travelers for paid stays.
In practice, that means you’re responsible for registering every guest — not only the lead booker.
What hosts are required to do
Italy’s requirements are strict and time-sensitive:
- All travellers must be registered, including every member of a group or family.
- Guests must provide personal details such as name, date of birth, nationality, and ID document information (document type/number, place of issue), as well as the purpose of trip.
- Hosts must submit this information to the Ministry of Interior within 6 hours of check-in.
- Guests cannot register directly with the police — legally, the responsibility sits with
the host or property manager.
If you manage multiple properties or handle late arrivals, that six-hour window can quickly become the biggest pressure
point.
How Servizio Alloggiati reporting works
Guest data is transmitted through the official Servizio Alloggiati platform, run by the Italian Police. The challenge is making sure you collect the right details in time, in the right format, for every single traveler—without turning check-in day into a paperwork scramble.
That’s where Your.Rentals can help: it collects guest information via a secure, SSL-encrypted online form and submits it directly to the Ministry through the official Servizio Alloggiati system. To reduce exposure of sensitive information, ID details are deleted immediately after a successful transmission.
Automate guest registration in Italy
With the right flow in place, Italian reporting becomes much easier:
- Guests complete registration online before arrival
- Data is securely submitted to the Italian Ministry of Interior
- Sensitive details are automatically deleted after reporting
Read more on how to connect Your.Rentals to Italian Servizio Alloggiati.
Ready to simplify guest registration?
Automate, report, and stay compliant in Spain, Italy, and Greece with Your.Rentals
