Registrazione ospiti in Spagna, Italia e Grecia

What is Guest Registration?

Guest registration refers to the official recording of guest details upon arrival at a property. This process is mandatory in several countries and is used for legal compliance and public safety purposes.

All guests, whether they have a confirmed reservation or are walk-ins, must provide:

• Full name
• Email contact
• Passport or national ID
• Other country-specific details as required

Hosts are legally responsible for collecting and transmitting this information to the appropriate authorities, ensuring guest data is handled securely and privately.

As of August 2025, Your.Rentals supports automated guest registration in Spain, Italy, and Greece. Let’s explore what each country requires and how Your.Rentals simplifies the process.

🇪🇸 Spain: Guest Registration Requirements

Legal basis: Royal Decree 933/2021

Authority: Spanish Ministry of Interior (SES.Hospedajes)

Key Steps:

Two data submissions required:

• Upon guest check-in
• Upon booking confirmation
• Guests must complete the “Parte de Entrada” form (one per guest).
• Data must be submitted within 24 hours of check-in.
• Reports are sent via the Ministry of Interior's online platform, requiring Cl@ve or a digital certificate.

📌 Retention rule: All reports must be saved digitally for at least 3 years.

How to Register a Guest in Spain

Previously, there was only one single dispatch of the travellers’ report, which was sent to the different security forces such as “Hospederías de la Guardia Civil” and “Policía Nacional” (National Police), depending on the autonomous community. Under the new regulations, two submissions are required and both will be sent directly to the Ministry of the Interior (Ministerio del Interior).

In contrast, the new standard requires two different information submissions taking into account two different moments of a booking. These are:

• The first is the date on which the booking is confirmed by the host.
• The second is when the client checks-in to the accommodation.

Guest Registration Platform – Ministry of the Interior

The Ministry of the Interior has set up a platform in its Sede Electrónica to facilitate the registration of documents and the information to be provided by private hosts and property managers who carry out accommodation activities.

To access the registration process, users must have a digital certificate or be registered in Cl@ve, and once the corresponding form has been completed, all the data necessary to operate in the application will be obtained.

💡 Note: Cl@ve is an electronic identity verification platform for the secure identification and authentication of citizens in their dealings with Public Administrations. In this case it is relevant for rental hosts and property managers.

🇮🇹 Italy: Guest Registration Requirements

Legal basis: Decree 16 September 2021 — Servizio Alloggiati, Polizia di Stato

Authority: Italian Ministry of Interior & Italian Police

Key Steps

• All travellers must be registered, including each member of a group or family.
• Guests provide personal details such as name, date of birth, nationality, ID document type/number, place of issue, and purpose of trip.
• Hosts must submit this information to the Ministry of Interior within 6 hours of check-in.
• Guests cannot register directly with the police — the host is legally responsible.

Guest Registration Platform – Servizio Alloggiati

Data is transmitted through the official Servizio Alloggiati system managed by the Italian Police. Your.Rentals collects guest information via a secure, SSL-encrypted online form and submits it directly to the Ministry. Sensitive ID information is deleted from our system immediately after successful transmission.

Automate Guest Registration in Italy

• Guests complete their registration online before arrival.
• Data is securely submitted to the Italian Ministry of Interior.
• Sensitive details are automatically deleted after reporting.

📄 Read the full guide: Guest Registration in Italy – Your.Rentals Help Article

🇬🇷 Greece: Guest Registration Requirements

Authority: Independent Authority for Public Revenue (IAPR) and Greek STR register

Key Steps

• Guest data must be collected for all travellers before or at check-in.
• Hosts must manually mark bookings as reported to the IAPR.
• Your.Rentals stores and organizes all required data in a secure dashboard.
• Oxygen ERP integration automates invoicing for you.

Guest Registration Platform – Your.Rentals & Oxygen

• Centralized interface for managing all guest data and compliance tasks.
• Digital guest check-in form collects information pre-arrival, reducing last-minute friction.
• English-language dashboard supports international hosts managing Greek properties remotely.
• Oxygen ERP integration (certified by Greek authorities) will remove the need for multiple tools or local accountants.

Automate Guest Registration in Greece 

• Collect and store guest information securely before arrival.
• Easily mark bookings as reported in compliance with Greek law.
• Prepare for full automation of invoicing and reporting.

Penalties for Non-Compliance

In all three countries, failing to report guest data on time can result in:

• Hefty fines
• Possible suspension of your STR license
• Increased scrutiny from local authorities

Don’t take the risk—let Your.Rentals keep you covered.

Your.Rentals: Short-Term Rental Compliance Made Simple

Meeting guest registration laws in Spain, Italy, and Greece doesn’t have to be complicated. Your.Rentals brings short-term rental compliance into one streamlined platform so you can focus on hosting — not paperwork.

• Collect guest data before arrival through a secure digital form
• Report to the correct authority in each country directly from your dashboard
• Maintain digital records for audits and inspections
• Reduce legal risk by staying on top of reporting deadlines
• Manage all listings in one place, whether in Barcelona, Tuscany, or Santorini

Your guests will enjoy a seamless check-in, while you stay compliant without stress.