Task Management for Vacation Rentals
Automate cleaning and routine tasks
Streamline your cleaning and team coordination. Task Manager lets you create templates, assign jobs, track progress, and share photos or files — all from one easy, shared dashboard.
Booking-triggered tasks
Tasks are created automatically when a booking is confirmed — no need to do it manually.
Ad-hoc task scheduling
Create and assign single tasks in seconds. Add one-time jobs like repairs, deep cleaning, or VIP prep—right when you need them.
Easy for everyone to use
Cleaners get a clear to-do list they can manage right from their phone even if they’re not tech-savvy.
Shared workspace
No more guessing — everyone sees their property management tasks in one shared view.
Task statuses at a glance
Know if your vacation property is guest-ready with real-time updates. Perfect for early check-in decisions.
Talk where the task is
Leave comments and attach files, including photos, right inside the task. No more switching to WhatsApp.
How It Works
Step 1: Create a template
Create templates that handle tasks automatically — who, when, and where included.
Step 2: Invite your team
Assign tasks directly to your vacation rental cleaner or co-host, complete with due dates and comments.
Step 3: Monitor progress
Get notified when your vacation rental is guest-ready, and see photo proof.
Time Saved with Task Manager
Assuming it takes 30 minutes to organise cleaning after each checkout, see how much time you'll save each year with task automation.
Frequently asked questions
What is Task Manager and what can I use it for?
Task Manager is a built-in task management tool for vacation rentals in Your.Rentals. It helps you schedule, assign, and track cleaning or maintenance tasks across your listings. Use it for recurring jobs like post-checkout cleaning, or one-time tasks such as VIP prep, repairs, or deep cleans.
Can I automate tasks based on bookings?
Absolutely. You can create task templates that automatically generate cleaning tasks after each booking.
Is it easy for cleaners to use?
Yes. Task Manager was designed to be mobile-friendly and simple, even for team members who aren’t tech-savvy. They’ll see a clear to-do list and can mark tasks as completed with one tap.
Can I message my team inside the Task Manager?
Yes. Every task includes a comments section and file attachments, so you can share updates, ask questions, or request photo proof — directly in the task. You can also upload PDF instructions, cleaning checklists, or other files to make sure everyone knows exactly what to do.
Can I assign tasks to my cleaners or team members?
Yes. You can invite team members like cleaners or co-hosts and assign tasks to them. They’ll get notified and can manage everything from their phone.
What if I just want to create a single, one-time task?
That works too. You can manually add ad-hoc tasks like repairs, window cleaning, or any one-time job.
How will I know when a task is done?
You’ll see real-time task statuses (Pending, Completed, Overdue) in your dashboard. Cleaners just tap “Complete” when they finish the job.
Is Task Manager included in my plan?
Yes. Task Manager is included in your existing Your.Rentals account — no extra fees or integrations required.
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